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FERPA

The Family Education Rights and Privacy Act (FERPA)

Louisiana Delta Community College recognizes that maintaining student information and academic records is vital to our student’s education and to institutional research. Enacted by Congress in 1974, The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. FERPA requires faculty, staff, and administrative officers at LDCC to treat education records in a legally specified manner, outlining procedures for providing student access to such records, procedures for maintaining the privacy of student records, and institutional penalties for violation of its stipulations.

The College is obligated to exercise discretion in recording and disseminating information about all students to ensure privacy is maintained. In accordance with FERPA, parents or eligible students have the right to inspect and review the student's education records maintained by the school. However, LDCC assumes that all students are independent unless the parents document dependency. Parents may document dependency by showing that the student is listed as a dependent on the parents’ latest Federal Income Tax return.

FERPA allows schools to disclose a student's education record, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

  •  School officials with legitimate educational interest;

  • Other schools to which a student is transferring;

  • Specified officials for audit or evaluation purposes;

  • Appropriate parties in connection with financial aid to a student;

  • Organizations conducting certain studies for or on behalf of the school;

  • Accrediting organizations;

  • To comply with a judicial order or lawfully issued subpoena;

  • Appropriate officials in case of health and safety emergencies; and

  • State and local authorities, within a juvenile justice system, pursuant to specific State law.

The Act further provides that certain information designated as “Directory Information” may be released by the College about the student. Written permission from the student is not required for the release of Directory Information. Although FERPA does not require the release of Directory Information, an educational institution is allowed to designate certain types of information that may be released without seeking written permission from the student. LDCC designates the following items as Directory Information:

  1. Name/s

  2. Address(es)

  3. Date of birth

  4. Dates of attendance

  5. Degrees and dates received

  6. Current schedule of classes (released to LDCC, local, state, and federal law enforcement agencies only)

  7. Classification (e.g., freshman, sophomore)

  8. Program and major

  9. Full- and part-time status

  10. Level (i.e., undergraduate)

Students have the right to prohibit the release of all or part of any item(s) listed as Directory Information by submitting a FERPA Release & Confidentiality Request. This request to restrict the release of information becomes a part of the student’s record and remains in effect (even after graduation) until the student instructs the College, in writing, to remove the hold status on the record.

Students who wish to restrict their Directory Information must complete the FERPA Release & Confidentiality Request located on their Log on Louisiana (LoLA) dashboard under Academic Links. A confidential hold will be placed on their record which prevents any Directory Information from being pulled for any purpose. Additionally, the FERPA Release & Confidentiality page allows students to designate one or more individuals with whom they have chosen to share their information. A 4-digit shareable access code can be created by the student and is used when their designated person requests information. The access code can be updated by the student at any time.

LDCC staff can access FERPA Release & Confidentiality requests by accessing the Employee tab in LoLA and selecting FERPA Information. Students who have submitted confidential or release requests are listed in alphabetical order by last name and searchable by Banner ID or name.

If you have any questions, please contact the Registrar at 318-345-9126.

Student Complaint Process

In compliance with the U.S. Department of Education, the Louisiana State Board of Regents and Louisiana Delta Community College are committed to a student complaint process that is fair, timely, and effective. This policy establishes a process by which (distance education or face-to-face) students can initiate complaints against a post-secondary institution offering programs in the state of Louisiana when all other forums at the institutional level have been exhausted. 

Link to policy: BoR Student Complaint Policy