Students who are admitted to Louisiana Delta Community College are eligible to register for classes. Prior to registration all students must:
- Meet with the designated faculty member for advisement and verification of the selection of appropriate course(s) for the degree program being pursued by the student.
- Meet with a financial aid advisor (if applying for federal financial aid) to verify that all necessary documents have been completed and received by the Financial Aid Office.
- Fulfill all financial obligations or make appropriate financial arrangements with Student Billing with regards to tuition, fees, fines, etc.
- Follow dates and deadlines on the academic calendar for advising, registration, and payment.
Auditing a Course
A student auditing a class must meet all College admission requirements. Students who audit courses are assessed the same tuition and fees as those assessed for-credit courses, and audited course hours are included in a student’s course load.
Students in audited courses must abide by the College Academic Calendar guidelines and are subject to the same add/drop, tuition refund, and withdrawal deadlines. Audited courses do not count as a course attempt and cannot be converted to credit hours after a student has attended a class or completed a course. Auditing students can participate in class activities, but they are not required to take examinations. Students auditing courses are not eligible to receive federal financial aid.
Procedure
The student must access the Audit Request Form from the LDCC website and submit the completed request to the Registrar’s Office before the end of the Add/Drop period for the given semester/term.
Change of Major
A degree-seeking student may transfer from one degree or certificate program to another and a non-degree seeking student may declare a major. Change of major requests are completed in the student’s LoLA (Log On Louisiana) self-service Banner account.
Step-by-step directions are located on the Change of Major form.
Change of Catalog
Students are expected to complete the requirements for a degree as listed in their current catalog year which become effective upon first enrollment. When a student changes their major, the catalog in effect at the time of the major change will become the new effective catalog. Additionally, if students fail to enroll at LDCC for one regular semester, the student must reapply for admission and the catalog year in effect at the time they return must be followed. As an alternative, students may choose to graduate under the catalog in effect at the time they complete the program requirements.
No Show Process
Students will be dropped from any or all classes in a semester or term if they are reported as not attending their registered courses within the Show/No Show period as stated in the Academic Calendar. The Show/No Show period for parts of term within a semester or term is set by the Registrar’s Office.
Withdrawal/Resignation
Students may withdraw from courses or resign from the college with a grade of “W” up to the deadline published in the Academic Calendar. Students who stop attending classes without officially withdrawing will receive an “F” in those courses.
Academics
Assignment of Faculty
Louisiana Delta Community College reserves the right to change faculty members listed in the course schedule because of course cancellation, class splits, or other conditions that necessitate the reassignment of faculty. Students should be cautioned that the listing of an instructor’s name in the course schedule is no guarantee that the specific instructor will teach the course.
Attendance
Class attendance is regarded as an obligation and a privilege. Students are expected to regularly and punctually attend all classes in which they are enrolled. Failure to do so may jeopardize a student’s scholastic standing.
Each instructor keeps a permanent attendance record for each student in each class. These records are subject to inspection by appropriate college officials at any time. Faculty members are required to state in the course syllabus their expectations concerning class attendance prior to the close of the add/drop period. The extent to which attendance and participation in class will impact the grading rubric will be specifically outlined in the syllabus.
In order for students to achieve maximum benefit from courses, the institution has developed an attendance protocol. This protocol involves informing students, through the course syllabus, of specific penalties for unexcused absences. Students should consult their syllabus for specific details and consult with their instructor prior to missing class.
Course Cancellation
Louisiana Delta Community College reserves the right to cancel any course listed in the course schedule. In the event that a student is in the last semester of studies prior to graduation and a required course is canceled, the student should consult their advisor, Division Chair, or Program Director.
Course Load
Only an exceptional student, upon approval from the Program Director or Division Chair, may enroll in more than 18 credit hours in the Fall/Spring semester or 12 hours in the summer semester (6 hours per 5-week session). The maximum allowable course load is 21 credit hours (13 hours in the summer session).
Repeating Course Work
Policy
The highest grade earned at Louisiana Delta Community College or another accredited institution will be used to determine acceptability of the course for prerequisite and degree requirements. All attempts of the course where a lower grade was earned will be flagged as repeated and maintained on the academic record in the attempted hours, and the highest attempt will be computed in attempted hours, passed/earned hours, quality points, grade point average hours, and grade point average.
Professional programs within the College may set specific rules regarding the treatment of repeat courses in calculating the grade point average necessary for entry into the graduation from those programs. Agencies and organizations which provide financial assistance/scholarships (federal and state government, businesses, etc.) may have requirements relative to course withdrawal and course repeats which are more stringent than those described here. It is the student’s responsibility to verify the effects of their enrollment and/or withdrawal upon financial aid.
Procedure
Upon completion of the class, once the new grade is posted, the repeated course or will be excluded (indicated with an E) and the new grade will be included (indicated with an I). The original grade remains on the transcript, but is marked as repeated and removed from the GPA calculation.
This policy is retroactively applied to all students.
Schedule Changes
Students will be permitted to add and drop courses and make schedule changes according to the dates published in the academic calendar. Students are responsible for adding and dropping their classes themselves through Banner Self-Service (LoLA). Students who are not able to add/drop themselves due to technical difficulties or special circumstances must use paper add/drop forms, which are available from the Enrollment Services offices at each campus and on the College website. It is the student’s responsibility to follow the procedures noted on the add/drop slip. Incomplete add/drop forms will not be accepted and the schedule changes will not be made.
Add
Students are responsible for tuition for all added courses during the designated add/drop period.
Drop
Dropped classes are subject to the College refund schedule which governs the prorated adjustment of semester tuition charges. Canceled classes dropped prior to the start of class or during the drop period will not be subject to academic penalty and will not appear on the student’s permanent record.
Withdraw
After the add/drop period, students may withdraw from classes and receive a grade of a “W” (withdraw) until the published deadline as posted on the Academic Calendar. Courses that are shorter than 8 weeks will have different withdrawal deadlines. Students in these courses must defer to the Registrar’s Office for the deadlines.
Attempted hours assigned to the course in which a “W” grade is given will be calculated in the student’s total attempted hours and the grade will not negatively impact the grade point average. Students can withdraw from their courses on their own, but a total resignation requires interaction with the Retention Manager or campus retention designee, adhering to the Resignation procedure.
Resignation
Students can resign from the College and receive “W” grades for their enrolled course(s).
To resign from the College, the student must complete the Resignation Form, accessible on the LDCC website under Student Resources, and meet with the Retention Manager or retention designee located at every campus. The Resignation form requests the reason the student is resigning and warns them of the academic or possible financial consequences. The Retention Manager or designee will reiterate the consequences and discuss a re-entry plan.
Withdrawing from courses or resigning from the College after the refund period will not reduce the student’s financial obligation to the College and may affect eligibility for continued financial aid. After the published withdrawal/resignation deadlines, students may not withdraw from courses. Students who stop attending class(es) without officially withdrawing will receive an “F” in those courses. Students assume the responsibility for both the academic implications and financial charges for the entire semester, regardless of their attendance in class and regardless of the method of payment used.
Extenuating circumstances that prevent a student from withdrawing/resigning during the set period may contact the Office of the Registrar for guidance regarding an extension.
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